The asset register

What an asset record holds

An asset number unique within the organisation, a name and category, and the property, building or unit it sits in. Categories cover lifts, generators, HVAC, fire, plumbing, electrical and security, with an other for the rest.

Alongside that: manufacturer, model, serial number, install date, supplier, acquisition cost and currency, warranty expiry and useful life.

Condition and criticality

Condition describes the state the asset is in. Criticality describes how much it matters if it stops. They are separate on purpose — an old but non-critical fitting and a new but critical lift need different attention.

The register sorts by criticality, so the things that would hurt most sit at the top.

Maintenance strategy and status

Each asset carries a maintenance strategy and a service status. This is what tells you whether an asset is meant to be on a planned schedule at all, and whether it is currently in service.

Two registers, deliberately

The facilities asset register is an operational record: what the equipment is, where it is, and what state it is in. The fixed-asset register in finance is an accounting record that depreciates.

They are not the same table and are not synchronised. Recording a generator in facilities does not create a depreciating asset in the books.