Inspections & Deposits
The deposit argument at the end of a tenancy is the one that damages a landlord's reputation fastest, and it is almost always an argument about evidence. Move-in and move-out are recorded photographically against the same rooms, the platform compares them, and any deduction is a person's decision with a written reason attached.
What it does
Room-by-room condition, photographed
An inspection records areas and their condition with images, held privately against the inspection rather than in a public bucket.
Move-in and move-out compared
Photographs of the same area are compared by perceptual fingerprint and reported as looking the same, looking different, or not comparable — the last of which is stated rather than guessed at.
A verdict that proposes, never disposes
The comparison orders the operator's attention. It does not deduct anything, flag a tenant, or decide a dispute.
Deposits held as a tracked balance
A deposit is a liability with a state — held, partially returned, returned, deducted — not a note in a spreadsheet.
Deductions with a reason on the record
Money kept from a deposit is an action a person takes, against a stated reason, visible to the tenant it was taken from.
Evidence that cannot be quietly revised
Inspection images have no update path once written; a correction is a new photograph, not an edited one.
How it works
The sequence an operator actually follows, not a feature list rearranged into steps.
- 1
A move-in inspection records each area with photographs before the resident takes possession.
- 2
At move-out the same areas are recorded again.
- 3
The platform compares the two sets and reports where they differ.
- 4
Any deduction is entered by a person with a reason, posts to the ledger, and is visible to the resident.
What the database guarantees
These hold whether or not the interface remembers to check.
- Inspection photographs are private and readable only by the parties to the tenancy and staff.
- There is no update policy on inspection images — the record of what a room looked like cannot be rewritten after the fact.
- No automated process deducts from a deposit. Every deduction has a person and a reason behind it.
What it does not do yet
You will ask this in an evaluation, so here it is without being asked.
- No video walkthrough capture — still photography only.
- The comparison reports change, not cost. It does not estimate what a repair is worth.
- No third-party adjudication workflow for a disputed deduction.
Works with
These share the same database, so nothing is re-keyed between them.
Leases & Tenancies
Ghana-specific agreements and lifecycle
Facilities & Maintenance
Assets, PPM, SLAs, statutory compliance
Audit & Governance
Append-only records, bounded AI
Commercial Leasing & CAM
Service charge, apportionment, reconciliation
Procure-to-Pay
Requisition to payment, three-way matched
Resident Portal
The tenant's half of the same tenancy
See inspections & deposits against your own portfolio
Forty minutes, a property you actually manage, and a written quote after. No card at any point.