Owner statements and management fees

What a statement is made of

Rent received against the property, costs charged to it, the management fee, and what is left owing to the owner. Every figure comes from journal lines carrying that property, for the dates the statement covers.

Because maintenance cost attaches to the unit it was spent on, the expenditure side is real rather than apportioned after the fact.

Generating one posts to the ledger

Generating a statement is not a report run. It posts an accrual that reclassifies the rental income into an owner payable, and then recognises the management fee as income to the manager.

That is why the figures on the statement and the balances in the books cannot drift apart.

One statement per property per period

A second statement for the same property and the same dates is refused by the database. Two statements for July would reclassify the same income twice, and nothing in the ledger would look obviously wrong afterwards.

If a statement was generated with the wrong dates or figures, remove it and its reversing entry before generating a replacement.

Owner payables and distributions

What is owed to an owner sits as a liability until it is paid out. Distributions are recorded against equity, so the difference between money owed and money already sent stays visible.